Privacy Notice for Proud to Care Surrey

This is the Proud to Care Privacy Notice to customers who wish to use this service to make connections and obtain information. We collect and process personal information when:

  • Care providers fill in a form to submit a job vacancy
  • Individuals visit the website and complete the on line enquiry form.

The categories of personal data we are processing may include names and contact data, identifiers and personal characteristics, employment history, physical and mental health information.

This notice explains how personal information is going to be used, what it is used for, who it might be shared with and why, and for how long it is kept.

Data Controller

Surrey Care Association complies with the Data Protection Act and the GDPR and is registered as a ‘Data Controller’ with the Information Commissioner’s Office.

The Data Protection Officer (DPO) for SCA and your data protection rights are set out in the SCA privacy policy which can be found on our website at

We ensure that your personal data is processed fairly and lawfully, is accurate, is kept secure and is retained for no longer than is necessary.

The Legal Basis for Processing Personal Data

Processing is necessary for:

  • The performance of a task carried out in the public interest or in the exercise of official authority or
  • The purposes of legitimate interests pursued by the controller or a third party , except where such interests are overridden by the interests, rights and freedoms of the data subject or
  • For reasons of substantial public interest on the basis of law which is proportionate to the aim pursued and which contains appropriate safeguards.

How we use information

  • We use the information you submit to advertise the vacancy on the website. Surrey Care Association reserves the right to decline, edit or un-publish any job vacancy at any time
  • We use your data to support you in your job application and to monitor the success of your placement
  • We may also use your information in some analysis of how the project is working.
  • From time to time we may send you information you may be interested in You can unsubscribe at any point.

Who we share your data with:

  • We may share your data with internal departments.
  • We may share information with the close partners we work with, especially on employment and skills projects.
  • We may share your information without asking you if a child or other person is considered to be at risk of significant harm, people working with you will have a duty of care to share the information with the relevant services without consent.
  • We will share your data when required by law.


The Proud to Care Surrey website contains web forms which can be used by visitors wishing to submit their contact details or other useful information. If you enter your details on the form, it is sent directly to a Surrey Care Association email address.


The Proud to Care Surrey website has links to external websites. Surrey Care Association takes no responsibility for the content or data protection on these sites. Please check their privacy policies or contact the organisations directly if you have any questions.

Web Statistics

Surrey Care Association collects web statistics automatically about your visit to the Proud to Care West Sussex website based on your IP address. This information is used by Surrey Care Association, as a public authority, to facilitate its public task in providing services to as many people as possible. Surrey Care Association uses Google Analytics for this purpose, your IP address will be deleted from the Google server after 38 months. Google’s privacy policy is found here:


Proud to Care Surrey sometimes stores small files called ‘cookies’ on your computer or other device to help improve your experience on the website. Our cookies cannot be used to identify you personally.

Retention Periods

Personal data will not be retained for longer than necessary in relation to the purposes for which they were collected. We will keep your data for 18 months and then securely destroy it.

V1 (22/08/2019)